Beyond the Lower School Day

This is a pre-registered, "pay-to-stay" program. Before your child can attend, you must:

1. Register online to schedule monthly payments to be automatically withdrawn from your checking account or your credit card (3% convenience fee added). This is where you choose the program option best for your family (REGULAR or AS NEEDED) and apply any discounts.
    
2. Submit a monthly calendar by the 1st of each month to communicate which days your child will attend and if they have any extra-curricular activities while in our care.
   • Print, scan and email as attachment to After.School@chca-oh.org 
   • Fax to (513) 247-0125
   • Postal mail to 11312 Snider Road 45249 Attn: After Care Program
   • Hand deliver to the CHCA Lower Elementary office

Students may participate in ON-SITE extra-curricular activities at any time if stated on your child's monthly calendar. Staff escorts students to and from all activities, except individual tutoring and lessons where instructors sign students in/out.

If you think you are going to be late picking up your child, please notify the Program Director immediately at 513-222-2603. Parents who arrive later than 6:00 p.m. will have these additional overtime fees automatically added to your monthly bill. 3 or more late pick ups could disrupt enrollment in this program.

6:01 p.m. – 6:15 p.m. daily rate + $15.00 fee
6:16 p.m. – 6:30 p.m. daily rate + $25.00 fee
6:31 p.m. – 6:45 p.m. daily rate + $35.00 fee
6:46 p.m. – 7:00 p.m. daily rate + $45.00 fee

A parent or chaperone will sign the child out of the program each day and should be prepared to show appropriate ID upon pick-up. Children will be allowed to leave with persons other than the parent only if written or verbal permission has been given to the director. If your child attends after school activities (e.g. tutoring, soccer, Melody Makers, etc.) these must be communicated via your child’s monthly calendar. Make changes to your child’s calendar by emailing After.School@chca-oh.org. For safety’s sake, your child must check in with us and then proceed to their activity. The sign-out book will be available at each location upon pick-up and parents must include the time they pick up.

Our program is designed to be a year-long commitment; however, there is no contract. A parent can discontinue use at the end of any quarter by notifying the Program Director at Eagles.Landing@chca-oh.org at least one month in advance. A final billing will be issued the month following the end of the quarter.

Our purpose is to provide a positive and safe environment for children who need supervision after school. A child can be dismissed at any time for purposely compromising, and thus challenging, this goal.

• Students must sign in upon arrival (cafeteria) and a parent or designated person must sign them out (library) before leaving.
• Students may use only those electronic devices that meet BYOD guidelines during EZ hours.
• We are only responsible for your student(s) while they are signed into the Eagles Zone.
• When you pick up your child, our staff member will note the time on the EZ attendance form. They can either view you picking up in person or via security cameras if unable to leave other students.
   

After-school activities:

• For safety’s sake, your child must check in with the EZ prior to attending afterschool activities. This ensures we know to wait for them to return before closing EZ for the day. (EZ remains open until 6:00 p.m. but only if students are present or expected to return.)
• We must have your written permission for your child to attend an after-school activity. Without written permission, we cannot dismiss your student to leave EZ.
• Correspondence will be printed and placed in the EZ binder to reference.  Please email Eagles.Zone@chca-oh.org with:
  • Start time
  • Activity location
  • If you will be picking child up from the activity or if your child is returning to EZ following the activity.
• Should plans change or an event be cancelled, please email Eagles.Zone@chca-oh.org or call the EZ phone after 3:15 p.m.

Payment Policies

• At 3:45 p.m. you will be charged for the entire day regardless of when your child is signed out.
• Due to the overall value of our program pricing, no adjustments will be made for missed days (school breaks, snow days, unexpected school closings, illness, etc.).
• Enrollment in the program may be terminated if account not kept current.

This is a pre-registered, "pay-to-stay" program. Before your child can attend, you must:

1.  Register online to schedule monthly payments to be automatically withdrawn from your checking account or your credit card (3% convenience fee added). This is where you choose the program option best for your family (REGULAR or AS NEEDED).
    
2. Submit a monthly calendar by the 1st of each month to communicate which days your child will attend and if they have any extra-curricular activities while in our care.
   • Print, scan and email as attachment to Eagles.Zone@chca-oh.org 
   • Postal mail to 11300 Snider Road, Cincinnati, OH 45249 Attn: After Care Program
   • Hand deliver to the CHCA Upper Elementary office

Students may sign themselves out for an ON-SITE extra-curricular activity at any time if parents have emailed Eagles.Zone@chca-oh.org.

A parent or chaperone (18 years of age or older) must sign the child out of the program each day and should be prepared to show appropriate ID upon pick-up. Children will be allowed to leave with persons other than “authorized pick-up” individuals only if written or verbal permission has been given to the school by the custodial parent(s).

If your child attends any on-campus extra-curricular activity (i.e., track, robotics, art enrichment, etc.) these must be communicated via your child’s monthly calendar. Make changes to your child’s calendar by emailing Eagles.Zone@chca-oh.org. For safety’s sake, your child must check in and then proceed to their activity. Should you pick your child up directly from their activity, you must still sign your child out from the Eagles Zone After School Program before exiting the school property.

If you think you are going to be late picking up your child, please notify the Program Director immediately at (513) 310-9963. Parents who arrive later than 6:00 p.m. will have these additional overtime fees automatically added to your monthly bill. 3 or more late pick ups could disrupt enrollment in this program.

6:01 p.m. – 6:15 p.m. daily rate + $15.00 fee
6:16 p.m. – 6:30 p.m. daily rate + $25.00 fee
6:31 p.m. – 6:45 p.m. daily rate + $35.00 fee
6:46 p.m. – 7:00 p.m. daily rate + $45.00 fee

Our REGULAR option is designed to be a year-long commitment; however, there is no contract. A parent can discontinue use at the end of any month by emailing Programs@chca-oh.org prior to the 1st school day of the month else the month will be billed at the regular rate. A final billing will be issued the month following the end of the use.

Our purpose is to provide a positive and safe environment for children who need supervision after school. A child can be dismissed at any time for purposely compromising, and thus challenging, this goal.